RECRUITMENT PRIVACY POLICY

Burendo (“Group”) is committed to protecting and respecting your privacy. The Group is made up of the following entities: Burendo Ltd (registered number: 11185546); Burendo Alliance Ltd (registered number: 15821271) and The Bad Tool Kit Ltd (registered number: 11114175). Each Group company has its registered office at 10 Wellington Place, Leeds, LS1 4AP. This privacy policy is issued on behalf of the Group so when we mention “Burendo”, “we”, “us”, or “our” in this Policy we are referring to the relevant company in the Group responsible for processing your data. Burendo Ltd is the “data controller”. This means that we are responsible for deciding how we hold and use personal information about you.

Where you apply for a job opening posted by us, this Privacy Policy (in addition to our other Burendo Privacy Policy which is available on our website or has been provided to you separately) sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

We use Workable, an online application provided by Workable Software Limited, to assist with our recruitment process. We use Workable to process personal information as a data processor on our behalf. Workable is only entitled to process your personal data in accordance with our instructions.

Where you apply for a job opening via the application function on a job site or similar online service provider such as Workable (“Partner”), you should note that the relevant Partner may retain your personal data and may also collect data from us in respect of the progress of your application. Any use by the Partner of your data will be in accordance with the Partner’s Privacy Policy.

Your Personal Information

Information we collect from you

We collect and process some or all of the following types of information from you:

  • Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
  • In particular, we process personal details such as name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills experience that you provide to us, as well as your video in case you conduct your interview using the Video Interview feature.
  • If you contact us, we may keep a record of that correspondence.
  • A record of your progress through any hiring process that we may conduct.
  • Details of your visits to Workable’s Website including, but not limited to, traffic data, location data, weblogs and other communication data, the site that referred you to Workable’s Website and the resources that you access.
  • Anonymised data collected through our equal opportunities monitoring, including Age, Gender, Ethnicity, Disability, sexual orientation & religion.

Information we collect from other sources

Workable provides us with the facility to link the data you provide to us, with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.

Workable’s technology allows us to search various databases – some publicly available and others not, which may include your personal data (include your CV or Resumé), to find possible candidates to fill our job openings. Where we find you in this way we will obtain your personal data from these sources.

We may receive your personal data from a third party who recommends you as a candidate for a specific job opening or for our business more generally.

Uses made of your information

Lawful basis for processing

We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are the recruitment of staff for our business.

Where you apply for a job opening through the Apply functionality, we rely on your consent, which is freely given by you during the application process, to disclose your personal data to us on the basis described below.

Purposes of processing

We use information held about you in the following ways:

  • To consider your application in respect of a role for which you have applied.
  • To communicate with you and consider your application in respect of other roles.
  • To communicate with you in respect of the recruitment process.
  • To enhance any information that we receive from you with information obtained from third party data providers.
  • To find appropriate candidates to fill our job openings.
  • To help our service providers (such as Workable and its processors and data providers) and Partners (such as the job sites through which you may have applied) improve their services.
  • If successfully hired, candidates personal data will be stored in Burendos’ employee self-service HR system: BambooHR. Their data will be stored on Bamboo’s cloud servers residing within the EEA.
  • To allow us to monitor candidate demographics ensuring our recruitment processes are fair, in line with our Diversity, Equality and Inclusion policy.

Automated decision making/profiling

We may use Workable’s technology to select appropriate candidates for us to consider based on criteria expressly identified by us, or typical in relation to the role for which you have applied. The process of finding suitable candidates is automatic, however, any decision as to who We will engage to fill the job opening will be made by our staff.

Disclosure of your information

As set out above, we pass your information to our third party service providers, including Workable, who use it only in accordance with our instructions and as otherwise required by law.

Where you have applied to a job opening with us through Workable or another service provider, We may disclose personal data to such service provider. The service provider shall be the data controller of this data and shall therefore be responsible for complying with all applicable law in respect of the use of that data following its transfer by us.

How we store your personal data

Security

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it.

Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, We cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

Where we store your personal data

Where we store your personal data in our own systems, it is stored in either the United Kingdom or the European Economic Area (“EEA”).

The data that we collect from you and process using Workable’s Services may be transferred to, and stored at, a destination outside the EEA. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your orders, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.

In particular, your data may be accessible to i) Workable’s staff in the USA or ii) may be stored by Workable’s hosting service provider on servers in the USA as well as in the EU. The USA does not have the same data protection laws as the United Kingdom and EEA. A Data Processor Agreement has been signed between Workable Software Limited (registered in England and Wales with company number 08125469) and its overseas group companies, and between Workable Software Limited and each of its data processors. These data processor agreements are designed to help safeguard your privacy rights and give you remedies in the unlikely event of a misuse of your personal data.

If you would like further information please contact us (see ‘Contact’ below). We will not otherwise transfer your personal data outside of the United Kingdom OR EEA or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.

How long we keep your personal data

We will hold all the data for 13 months.

Your personal information will be deleted earlier on one of the following occurrences:

  • deletion of your personal information by you; or
  • receipt of a written request by you to us.

Your rights

You have a number of important rights. In summary, those include rights to:

• Request a copy of the information that we hold about you;

• Correct inaccurate or incomplete data that we hold about you;

• Restrict how we use your information, in certain circumstances;

• Ask for information that we hold about you to be deleted, in certain circumstances;

• Ask us to transfer information about you to another organisation;

• Withdraw your consent to us processing your personal data;

• Object to having your information used in certain ways (for example for marketing);

• Object to automatic processing, including profiling; and

• Not be subject to solely automated decision that affect your legal status or rights.

If you would like to exercise any of those rights, please:

  • contact us using Our Contact details below,
  • let us have enough information to identify you,
  • let us have proof of your identity and address, and
  • let us know the information to which your request relates. You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively we may refuse to comply with the request in such circumstances.

How to complain

We hope that we can resolve any query or concern you raise about our use of your information.

You also have the right to make a complaint to the Information Commissioner’s Office at * https://ico.org.uk/make-a-complaint/* or at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Contact

All questions, comments and requests regarding this Privacy Notice should be addressed to dataprotection@burendo.com

Other Privacy Policies

  • Burendo Privacy Policy – relating to visiting the Burendo website, using one of our services or visiting our offices and/or attending an online Burendo event.
  • Burendo Employees and Contractors Privacy Policy

Changes to this Privacy Policy

This policy was last updated in January 2025. Any further changes will be posted to this page and we encourage you to check frequently for updates.